General Meeting
General Meeting Checklist & Timeline
Complete timeline from 8 weeks prior to 2 weeks after the club's annual general meeting.
8 weeks beforeDate setting & Venue reservation
Committee resolves meeting date in line with bylaws and books the clubhouse or hall.
4 weeks beforeFormal notice & Member motions deadline
Official notice sent to all members with deadlines for submitting motions and amendments.
2 weeks beforeAudited accounts, Proposed budget & Agenda
Treasurer and auditors finalize statements; the final agenda is published.
Meeting dayChair election, Officer reports & Voting
Orderly procedure, approval of accounts, committee elections, and dues approval.
1 week afterMinutes signed & Registry updates
Meeting chair and secretary sign minutes. Officer changes reported to bank and registries.
Download Template
Download General Meeting Roadmap
Review all formalities and comply with bylaws accurately down to every detail.
General Meeting
Keep track of meeting minutes and bylaws in ClubFlow
A central document archive and annual cycle ensure no deadlines are missed.