From sponsor relations and lead follow-up to annual wheels and task management. See how ClubFlow replaces heavy spreadsheets and gives volunteers peace of mind.
Existing sponsors in the club.
Everything from pitchside banners and jerseys to support packages.
Sponsors expiring or forgotten in busy seasons.
Current sponsor revenue
€105,000 /year
14 active agreements
Retained & new potential
+€22,500 /year
+2 retained (€15,000) + 1 new leads (€7,500)
New sustainable level
€127,500 /year
15 active sponsors
Retention over restarting
Automated alerts 60 and 30 days before expiration ensure contracts are renewed on time rather than forgotten.
Structured lead pipeline
Keep track of local businesses and parents who want to support, so prospective sponsors aren't dropped.
Bring all club sponsor agreements, history, and contact persons into one place. Follow sponsorships from initial meeting to signed contract and annual renewal.
Active sponsors
24 agreements
Total value
385,000 DKK
All changes synchronize in real time and are available to the board and assigned members.
Get 100% oversight of the club's match kits, balls, vests, tops, and training equipment. Hand out gear to teams with digital receipts, send mobile-friendly inventory forms without login, manage reorders centrally, and let coaches request shared equipment.
Inventory control
100% traceability
Inventory & Receipts
Mobile without login
All changes synchronize in real time and are available to the board and assigned members.
Centralize all board work in one place. Prepare meetings with fixed agenda templates, send email invitations, take live minutes during the meeting with an AI assistant, and convert decisions directly into tasks.
Meeting minutes
AI-assisted
From decision to action
1-click tasks
All changes synchronize in real time and are available to the board and assigned members.
Whether it's the annual tournament, clubhouse renovation, or team uniform deal, ClubFlow keeps budgets, deadlines, and responsibilities on track.
Ongoing projects
6 active
Timeline health
85% on-track
All changes synchronize in real time and are available to the board and assigned members.
The club's annual wheel is the indispensable guide for the entire board and volunteers. See exactly what happens month by month.
Annual milestones
48 items
Upcoming month
4 planned
All changes synchronize in real time and are available to the board and assigned members.
No tasks fall between two chairs when every to-do has a designated owner, due date, and context.
Pending tasks
14 to-dos
Completed this week
9 tasks
All changes synchronize in real time and are available to the board and assigned members.
Keep track of all club staff, employment terms, contact details, and mandatory child safety certificates.
Registered staff
32 volunteers & staff
Child certificates
100% valid
All changes synchronize in real time and are available to the board and assigned members.
No more documents scattered across personal Google Drives or lost in email threads. Store all key club records safely in one place.
Cloud files
120+ documents
Categories
5 folders
All changes synchronize in real time and are available to the board and assigned members.
Make ClubFlow your own with your club logo and custom hex color palette, combined with secure tiered access.
Design
Club HEX color
Access tiers
3 user roles
All changes synchronize in real time and are available to the board and assigned members.
Never miss a renewal date, overdue project phase, or expiring child certificate. With ClubFlow Pro, designated owners receive automated email alerts.
Monitored deadlines
Automatic
New activity
Real-time email
All changes synchronize in real time and are available to the board and assigned members.
Get a clear financial overview of income and expenses without complex accounting software. Designed for association VAT rules, with auto-sync of recurring costs.
Yearly result
+142,500 DKK
VAT & taxes
Automatic
All changes synchronize in real time and are available to the board and assigned members.
No more crumpled paper receipts and forgotten reimbursements. Staff submit photos of receipts via a secure mobile link – completely login-free.
Submission time
< 30 sec.
Approval flow
2-step review
All changes synchronize in real time and are available to the board and assigned members.
Provide a seamless, professional signing experience. Generate a digital signature link and send it to your sponsor to sign on phone, tablet, or PC.
Signing time
Under 1 min.
Validity
Digital cert.
All changes synchronize in real time and are available to the board and assigned members.
Strengthen relationships with sponsors, coaches, and members. Our dual-approval principle ensures a second board member approves before sending.
Quality control
4-eyes principle
Recipients
Segmented lists
All changes synchronize in real time and are available to the board and assigned members.
No lock-in. Choose between Basis, Plus, and Pro – or start today and get full control of sponsors and projects.